Count finished gifts and the items inside them
Confirm the number of finished packages, the items in each package and any differences between recipient groups. The gift count and component count are different: a planning example of 100 packages containing three items each needs 300 items, before any agreed extras.
Pack Charlotte can handle scheduled bulk projects of up to 10,000 items. Send both counts when asking for a quote so the wrapping, packing materials and assembly work can be planned.
- Confirm client, employee and other recipient groups
- List each gift version and its package count
- Agree any extra units for late additions or damaged components
Choose decorative wrapping and shipping protection
Tell the packing team whether each gift needs paper, ribbon and bows, a presentation box, supplied branded materials or a combination. Include gift dimensions and any appearance requirements in the brief.
Decorative wrapping finishes the presentation; cushioning and an outer carton protect the gift during shipping. Agree both parts before buying materials or approving the sample.
- Specify paper, ribbon and bow preferences
- Identify boxes or presentation materials you will supply
- State whether gifts are for pickup or need protective packing for shipping
Build one approved packout
Before production starts, create one finished sample showing the exact box, cushioning, tissue, inserts, product orientation and closure method. That sample becomes the reference for the whole run.
Clean the address list
Use separate columns for recipient name, company, street address, suite or unit, city, state, ZIP and any internal reference field. Avoid combining an entire address into one cell when the data will be imported into a shipping system.
Plan variations before assembly
If executives receive one item, employees another, or certain recipients get personalized notes, define those rules before packing begins. Changes after sample approval can add assembly steps and affect the quote or schedule.
Work backward from delivery day
The useful deadline is the date recipients should have the package, not the date you want packing to start. Build in time for assembly, label review, carrier transit, weekends and the seasonal shipping rush.
Plan December gifts during October and November
As soon as the quantities and contents are known, ask for a quote and a production window. Agree when products and cards will be ready, when the sample can be approved and when the finished gifts need to leave. A large batch may need a staged handoff.
Carrier deadlines depend on the service, destination and current conditions. Confirm them when the shipping plan is agreed. If the project comes together later, ask the team to review availability before committing to a recipient arrival date.
- Product and card readiness
- Sample approval and any revisions
- Wrapping and packing completion
- Carrier handoff and desired recipient arrival
Use a component checklist before the batch starts
Record every item, the quantity in one gift package, the number of packages and when that component will be ready. Keep versions separate when recipients get different gifts or inserts. The finished package count does not tell you whether every component is available.
- Confirm products and printed inserts are ready
- Approve the sample and variation rules
- Agree packing completion and shipping arrangements separately
- Share recipient data through the method agreed after the initial inquiry
Prepare your Charlotte drop-off and quote
Pack Charlotte operates at The UPS Store #2181, 3020-I Prosperity Church Rd, Charlotte, NC 28269, in Mallard Crossing near University City, Mallard Creek, Highland Creek and Northlake. Discuss a bulk project before bringing in the items so receipt and staging can be arranged.
Start with the package count, contents, wrapping requirements, component-ready date, deadline and whether the gifts are for pickup, one destination or many recipients. Those details let the team review the actual project and quote packing and shipping separately.
A short brief before the quote
Plan the whole packing project
Use this blank brief for the package count, versions, supplied materials, ready dates, sample approval and pickup or shipping scope. Leave unknown details blank and discuss them with us. Packing completion and recipient arrival are separate dates.
The component checklist lists what goes inside each kit. This brief summarises the whole job. It needs no recipient addresses and does not submit a quote.
CSV: blank fields for Excel or Google Sheets, with no formulas. PDF: two US Letter pages with writing space. No account or form submission needed.